Paying for Event Expenses

Student organizations may be required to pay fees for event management services. Other fees may be imposed depending on the nature of the event.
2017-2018 Event Management Pricing Information.

A/V Services
All A/V needs need to be requested on-line at least 10 business days before your event. All requests later than 10 business days can result in late charges.  A confirmation with pricing will be sent from AV services before any work is confirmed and completed.

Catering
Please check out the Tufts Catering website for various options and menus.  Coming Soon…Special Catering Menus for Student Organizations.  You must fill out the Catering Order Form (on their website) and send an IDR (Interdepartmental Requisition) to Catering at 89 Curtis Street. You may pick up an IDR at the TCU Senate office.  Please contact the Catering Office with questions.

Facilities
You may need to rent tables, chairs or other items for an event. You may need a specific room set-up or possibly a cleaning after your event. All of these types of requests should be place with Facilities.   Facility requests for Student Organizations should go through the Office for Campus Life.  Please do not put in requests to the Facilities system for any student organization event.  Requests will be discussed at the Friday Event Registration meetings and then be placed in the Facilities system by the Office for Campus Life.  

OCL Event Staff
We accept all payments via IDR (Interdepartmental Requisition), please drop it off at the OCL office.

TUPD
TUPD detail officer charge is $55 per hour per officer, at a 4 hour minimum shift.   NOTE:  The University will cover the TUPD detail officer costs for all on-campus student organization events, when it is required to have the added security.  As always security depends on several factors including location, time/day of event, number of attendees, nature of program, specific presenter(s) or other factors that may call for security.  Security needs will be discussed at the Friday Event Registration meeting and requests will be made by the Office for Campus Life on behalf of the Student Organization.

Paying Outside Vendors/Companies and Purchasing Goods and Services
Please refer to the TCU Treasury Procedures Manual and also visit the OCL Financial Office in Campus Center Room 213 for information and procedures for paying outside vendors.  Please refer to the Tufts University Purchasing Office website http://finance.tufts.edu/purchasing/  for information on purchasing goods and services, as well as a list of University strategic partners and preferred suppliers.

An Interdepartmental Requisition (IDR) must be filed with each department at least three weeks in advance.