All student organizations are required to register all events through JumboLife. This includes all events in on-campus spaces, off-campus and events done through a virtual platform. All student organizations are required to register events at least 2 weeks prior to the date of the event. Event types often vary and events that need more preparation and planning should register at least 4 weeks prior to the date of the event.
Reserving On-Campus Spaces
Student Organization reservations for on-campus spaces should be made in Reserve Tufts. Each student organization has at least one person who serves as their reservation contact and has access to Reserve Tufts to put in space reservations. This name was provided during the annual fall student organization registration process. Contact OCL for questions or to change reservations contact person for your organization. Reservations in Reserve Tufts are first coded as “tentative.” This will not allow any other organization to reserve this space at this time. The space will be held tentative until your event information is reviewed and approved. All student organizations are required to register events at least 2 weeks prior to the date of the event. Event types often vary and events that need more preparation and planning should register at least 4 weeks prior to the date of the event.
Event Approval and Confirmation
Event registrations will be reviewed, approved or denied through the JumboLife platform for all events, and also through Reserve Tufts for on-campus space requests. The information submitted via JumboLife will be reviewed by OCL staff and approved accordingly prior to the event or meeting. Depending on type of event, space, or student organization need, some organizations may be invited to a weekly event registration meeting. If your organization is invited to an event registration meeting, attendance is mandatory. Should your organization fail to attend, the event may be cancelled. The student who attends the event should be a leader who is knowledgeable about all parts of the event. Student Organizations should always keep copies of their final confirmed reservations. Note: TCU Senate does not approve events and therefore funding approvals are subject to final event approvals through the event approval process. Should an event that was granted funding through regular budgeting or the supplemental funding process not be approved, the organization may come back to ALBO regarding alternate use of the approved funds.
Depending on the nature of some events, additional approvals may be required. This could include events that do not adhere to the mission of the student organization, the TCU Senate or the University. In addition, events labeled high risk or involve increased liability would require further approval. Questions on this process should be directed to the Director of Campus Life. Due to space constraints and needs, some on-campus event spaces require additional approval from various departments or spaces owners. Please review Event Spaces and Reserve Tufts for details prior to placing your reservation. The Office for Campus Life will work with the student organization and other departments when special permission is needed.