All student organizations are required to register all events through JumboLife. This includes all events in on-campus spaces, off-campus and events done through a virtual platform. All student organizations are required to register events at least 2 weeks prior to the date of the event. Event types often vary and events that need more preparation and planning should register at least 4 weeks prior to the date of the event. For Fall 2020 please note special guidelines prior to planning any student organization event.
Reserving On-Campus Spaces
Student Organization reservations for on-campus spaces should be made in Reserve Tufts. Each student organization has at least one person who serves as their reservation contact and has access to Reserve Tufts to put in space reservations. This name was provided during the annual fall student organization registration process. Contact OCL for questions or to change reservations contact person for your organization. Reservations in Reserve Tufts are first coded as “tentative.” This will not allow any other organization to reserve this space at this time. The space will be held tentative until your event information is reviewed and approved. All student organizations are required to register events at least 2 weeks prior to the date of the event. Event types often vary and events that need more preparation and planning should register at least 4 weeks prior to the date of the event.
Event Confirmation and Weekly Event Registration Meetings
Event registration will be confirmed through the JumboLife platform for all events, and also through Reserve Tufts for on-campus space requests. The information submitted via JumboLife will be reviewed by OCL staff and approved accordingly prior to the event or meeting. Depending on type of event, space, or student organization need, some organizations may be invited to a weekly event registration meeting, held every Friday morning at 10 AM in Campus Center Room 203 (virtual for Fall 2020). If your organization is invited to an event registration meeting, attendance is mandatory. Should your organization fail to attend, the event may be cancelled. The student who attends the event should be a leader who is knowledgeable about all parts of the event. Student Organizations should always keep copies of their final confirmed reservations.
Some on-campus event spaces require additional approval from various departments or spaces owners. Please review Event Spaces and Reserve Tufts for details prior to placing your reservation. The Office for Campus Life will work with the student organization and other departments when special permission is needed.
Due to several regulations put in place for Fall 2020, as well as the guidelines for social distancing and personal protection, student organization operations will need to be adjusted. Prior to planning events, student organizations should review Fall 2020 Student Organization Guidelines.