Forms and Policies - Office for Campus Life

Please see below for links and information on several forms and departments to help support student organization event planning. Scroll to the middle of the page for TCU Treasury Forms and scroll to the bottom for a list of important policies.

A/V Request (Tufts University Department) To order A/V items for your upcoming event, this must be submitted at least 10 business days before your event. Many space already have AV built in. Please inquire with the Office for Campus Life or AV Services prior to making request.

OCL Event Checklist
This checklist is for student organizations to use in planning events and programs. This is not a form that needs to be submitted but rather an informational form to guide you through planning your event.

Event Planning Worksheet
This form needs to be completed and turned in at the Event Registration meetings on Friday at 10 AM in Room 203 of the Campus Center. If you would like to be invited to a meeting for an event on campus or questions about an upcoming event, please e-mail OCL.

Existing Student Organization Annual Registration
Every year, your student organization must re-register through the OCL. Please make sure only one member registers for the entire group.

Facilities Work Order Request
Do you need an event set-up? To order tables & chairs? Any facilities request, can be filled out on this form and turned into the OCL office or e-mailed to OCL at least 2 weeks before your event. Facilities needs are also determined at Event Registration Meetings.

IDR (Inter-Departmental Requisition)
IDR forms can be picked up at the TCU Senate Office. Review IDR Directions for detailed information on how to complete an IDR. IDRs are forms that pay for services between departments.

New Student Organization Application
Fall semester only. Newly formed student groups may apply for TCU recognition by filling out the attached form and e-mailing it to the OCL to sign up for an informational session.

On-Campus Room/Space Reservation
Tufts Space & Resource Reservation System is the campus-wide space reservation system to reserve rooms, event spaces, Mayer Campus Center tables and Mayer Campus Center vans. Only registered student organizations and departments have access; if you are having issues, make sure you have re-registered for the year or contact the OCL.

Tufts University Performance Agreement/Contract*
Are you bringing an outside guest to perform a service on-campus? An agreement is required to be filled out by every performer before your event. Many performers have their own performance contract, this can be used in replace of our contract, and this must turned into the OCL office for approval. Please make sure they also fill out an Independent Contractor Form and a W-9 (if needed).

Ticket Sales Contract
To sell tickets at the Information Booth or TuftsTickets on-line, fill out and submit the contract through our online form. If you need more detailed information regarding ticket sales, select here.

Travel Registration Form
Must be filled out for any student organization trips and turned into the OCL office for approval.

Vendor Application
Outside company/vendor application only. All outside vendors who would like to promote their business or sell products within the Campus Center, please fill out the on-line application to set-up vending dates.

W-9 Vendor Application
If they are a new vendor to campus, they will need to fill out the following form to be paid for their services.

TCU Student Government Treasury Forms

Below lists several forms through the TCU Senate Treasury that you may need to use to process paperwork and access to your funding for your organization. Please click on the link above to access the TCU Senate Treasury website and all the forms listed below. Information also available in the FY20 Treasury Procedures Manual

Hard copy forms can also be found in the rack outside of the TCU Senate Office, Campus Center 215.
Note: The Treasury Office is located within the Senate Office, Campus Center 215.

Independent Contractor Form* – This is an internal TCU Treasury form to be completed by the student organization and attached to additional paperwork (contracts, invoices etc.) requesting the TCU Treasury pay for a goods and/or services.
Credit Card Authorization Form – If you need to use the TCU Credit Card.
Deposit Form – To have funds deposited into your student organization’s account.
General Reimbursement Form – If you paid for items with your own personal finances for your student organization and need to get reimbursed.
Student Support Fund Application– The SSF is to help cover the financial costs of an off-campus activity that has been approved by the Allocations Board.
Supplementary Funding Form – Requests for unforeseen or additional funding needed for your student organization.
Transfer Funds Form – Transfer funds within the university or Inter-TCU Transfer Form to transfer funds between TCU student organizations.
Charitable Funds Form – Get a check for your charity; make sure to follow the Charity Policies found below.
Equipment Inventory Form – Form to record inventory for your student organization.
Gnomon Copy Form – Get copies made. (See TCU Treasury for form)
New Group Funding Request Form – Form for new recognized student organizations to request funding.
Rollover Application Form – Form to request funding rollover at the end of an academic year.
Signatory Authorization Form – Every funded student organization must designate two signatories.

*To guarantee a vendor will be paid on time for your event, the * forms must be turned in AT LEAST 3 weeks before your event.

Policies to assist and guide student organizations

For a list of all University policies please refer to the Student Affairs website.

On-Campus Event Spaces Policies & Procedures