There are several University departments and resources to assist student organizations with all their event planning needs. Please review information below, as well as other tabs on the Event Planning part of this website. Other helpful information to assist with your event planning can be found on the Forms and Policies page.
University Support Services
Interdepartmental Requests for Services
Often a student organization’s event may require services from various campus departments. There are various ordering and payment systems depending on the department. Please see below for more detailed information and links to various departments.
Office for Campus Life
The Office for Campus Life is here to assist all student organizations with their event planning needs. Prior to planning any meetings, events or programs please refer to Registering Student Organization Events. All student organization events should be registered through JumboLife. Spaces for on-campus events will also need to be requested through the Reserve Tufts Reservation System.
The need for audi0/visual services often depends on the space being used. Please review information on the Reserve Tufts Reservation System on specific equipment in the space you are reserving. The space may already have what you need. Should you require A/V services from the University you will need to place an on-line request through A/V Services. Once the work has been completed the fee will be charged directly to your organization’s Dept ID. A/V Services is happy to first provide you with a quote before finalizing your order.
The Facilities Department offers a variety of services and equipment to assist student organizations with their event planning. Requests are often based on the space being used as all spaces are different and have varying requirements. Please review the information on the Reserve Tufts Reservation System to see what the space you are using already has for furniture and a set-up. Some spaces allow for student set-up while others require facilities staff. Student organization event facilities needs should be officially requested in JumboLife when making submitting event registration. Once finalized the Office for Campus Life will place your request in the on-line Facilities request system. Student organizations are not permitted to put in their own requests to the Facilities on-line order system.
Guidelines for food at events are often dictated by the specific space being used. Please refer to the details of specific spaces in the Reserve Tufts Reservation System. Many spaces do allow outside food, however this should all be approved for student organizations as part of the event registration process. Questions should come directly to the Office for Campus Life prior to planning an event or purchasing food. Should you need the services of Tufts Catering please visit their website for details on what they are able to offer. Tufts Catering is willing to work with student organizations on their many specific needs and we suggest calling to speak with a Catering representative prior to placing your order. Tufts Catering can be found at 89 Curtis Street, 617-627-3411. Please see the Food Vending and Distribution Guidelines for further information.
TUPD Detail Officer
The Tufts University Police Department offers TUPD detail officers for events when requested. Some events will require a detail officer depending on the type of event, size of event or location of event. Questions should be directed to OCL. Student organization TUPD detail request needs should be officially requested in JumboLife when making submitting event registration. Once finalized the Office for Campus Life will place your request in the on-line TUPD request system. Student organizations are not permitted to put in their own requests for event detail officers.